The role
We are looking for an Administration Officer to keep our Hong Kong office and client administration running smoothly. You will support company secretarial filings, office and HR administration, and client document handling. This is a hands-on role for an organised person who likes order and accuracy.
Key responsibilities
- Prepare and track company secretarial filings with the Companies Registry, such as annual returns, changes of directors or registered office, and significant controllers registers.
- Track business registration renewals and other recurring deadlines for client companies.
- Prepare board minutes, written resolutions and other routine corporate documents from templates.
- Collect, check and file client KYC documents, and keep digital and paper records complete and confidential.
- Support HR administration: onboarding documents, MPF enrolment and records, leave records and Employer's Returns.
- Manage office administration: suppliers, office supplies, courier, mail, meeting rooms and visitors.
- Process invoices, payment requests and petty cash, and support the accounts team.
- Coordinate certification, notarisation and apostille of documents when needed.
- Act as a friendly first point of contact for clients by phone and email.
Requirements
- Diploma or degree in business administration, corporate governance or a related field.
- At least two years of administration experience, ideally in a corporate service provider, accounting firm or law firm.
- Basic knowledge of Hong Kong company secretarial filings and MPF administration.
- Very organised, careful with details and able to handle confidential information.
- Good skills in Microsoft Office or Google Workspace.
- Right to work in Hong Kong.
Nice to have
- Student or graduate membership of HKCGI.
- Experience with the Companies Registry e-Services portal.
- Experience with client KYC files.
Languages
Fluent English and Cantonese are required. Mandarin is a plus.
About Bolster Group
Bolster Group is an international consulting firm with over a decade of experience helping entrepreneurs, families and companies set up, structure and operate across borders. We advise on cross-border structuring, compliance, banking relationships and financial risk, with teams in Dubai, Hong Kong, Shanghai and Geneva. Our clients trust us with sensitive matters, so we work with discretion, precision and a long-term view.
What we offer
- A role with real responsibility in an international consulting firm with over a decade of experience.
- Varied, interesting cross-border work with clients from many countries.
- Daily work with colleagues in Dubai, Hong Kong, Shanghai and Geneva.
- A senior, close-knit team where your work is visible and valued.
- Training and support to grow your technical skills.
- Competitive package based on experience, discussed at interview.