The role
We are looking for a Client Onboarding Officer and Corporate Administrator to manage a portfolio of client companies from onboarding to annual renewals. You will coordinate incorporations in the UAE and in other jurisdictions, keep statutory records in order and be a reliable contact for clients.
Key responsibilities
- Onboard new clients: collect documents, run first due diligence checks and pass complete files to the compliance team.
- Coordinate company incorporations in UAE free zones and mainland, and with our partners in other jurisdictions.
- Manage a portfolio of client companies: statutory registers, filings, licence renewals and annual compliance deadlines.
- Prepare resolutions, powers of attorney, registers and other corporate documents.
- Track UBO register updates and Economic Substance notifications for client companies.
- Coordinate attestation, notarisation and courier of documents.
- Prepare billing for corporate services and follow up on fee collection with the accounts team.
- Keep client files and the client database complete, accurate and confidential.
Requirements
- Degree in business administration, law or a related field.
- At least two years of experience in corporate administration or client onboarding at a corporate service provider, trust company or business setup consultancy.
- Practical knowledge of UAE free zone and mainland company processes.
- Basic knowledge of KYC and client due diligence.
- Very organised, careful with details and able to handle many deadlines.
- Good skills in Microsoft Office or Google Workspace.
- Based in the UAE.
Nice to have
- Experience with offshore companies (for example BVI, Cayman or RAK ICC).
- Experience with free zone portals (for example DMCC, IFZA, JAFZA, DIFC or ADGM).
- Experience with practice management or entity management software.
Languages
Fluent English is required. Arabic or French is a plus.
About Bolster Group
Bolster Group is an international consulting firm with over a decade of experience helping entrepreneurs, families and companies set up, structure and operate across borders. We advise on cross-border structuring, compliance, banking relationships and financial risk, with teams in Dubai, Hong Kong, Shanghai and Geneva. Our clients trust us with sensitive matters, so we work with discretion, precision and a long-term view.
What we offer
- A role with real responsibility in an international consulting firm with over a decade of experience.
- Varied, interesting cross-border work with clients from many countries.
- Daily work with colleagues in Dubai, Hong Kong, Shanghai and Geneva.
- A senior, close-knit team where your work is visible and valued.
- Training and support to grow your technical skills.
- Competitive package based on experience, discussed at interview.