The role
We are looking for a Company Secretary to own the statutory and governance work for a portfolio of Hong Kong companies, many of them part of international holding structures. You will make sure our clients stay compliant with the Companies Ordinance and act as a trusted contact for directors and shareholders.
Key responsibilities
- Manage a portfolio of Hong Kong companies and act as named company secretary where required.
- Prepare and file documents with the Companies Registry, including annual returns, changes of directors, secretaries and registered office, share allotments and transfers.
- Keep statutory registers up to date, including the register of members, the register of directors and the significant controllers register (SCR).
- Track business registration renewals, annual return deadlines and other recurring filings.
- Prepare board and shareholder minutes, written resolutions, share certificates and other corporate documents.
- Support incorporations, restructurings, share transfers and deregistrations, including stamp duty steps with the relevant teams.
- Work with the accounting, compliance and banking teams so that statutory records, KYC files and bank documents stay consistent.
- Review the work of the Administration Officer and support their training.
- Advise clients on practical governance questions and flag risks early.
Requirements
- Degree in corporate governance, law, business or a related field.
- At least five years of company secretarial experience in Hong Kong, ideally in a corporate service provider, accounting firm or law firm.
- Strong knowledge of the Hong Kong Companies Ordinance and Companies Registry filings.
- Experience managing a portfolio of private companies, including group structures.
- Hands-on experience with the Companies Registry e-Services portal.
- Organised, accurate and comfortable working to filing deadlines.
- Right to work in Hong Kong.
Nice to have
- Associate membership of HKCGI, or Chartered Governance Professional (CGP) status.
- Knowledge of Trust or Company Service Provider (TCSP) licensing and AML rules.
- Experience with BVI, Cayman or other offshore companies in a Hong Kong group.
- Experience with company secretarial software.
Languages
Fluent English and Cantonese are required. Mandarin is a strong plus.
About Bolster Group
Bolster Group is an international consulting firm with over a decade of experience helping entrepreneurs, families and companies set up, structure and operate across borders. We advise on cross-border structuring, compliance, banking relationships and financial risk, with teams in Dubai, Hong Kong, Shanghai and Geneva. Our clients trust us with sensitive matters, so we work with discretion, precision and a long-term view.
What we offer
- A role with real responsibility in an international consulting firm with over a decade of experience.
- Varied, interesting cross-border work with clients from many countries.
- Daily work with colleagues in Dubai, Hong Kong, Shanghai and Geneva.
- A senior, close-knit team where your work is visible and valued.
- Training and support to grow your technical skills.
- Competitive package based on experience, discussed at interview.